March 21, 2025
Position Overview
We are looking for an organized, detail-oriented Project Coordinator to join our team. In this role you will work closely with multiple teams to ensure that project processes are followed, key project rituals are upheld, and cross-functional communication runs smoothly. You will support project planning, task tracking, and sprint management, as well as help the team stay aligned and focused on meeting project goals. The ideal candidate will be a strong communicator, skilled at organizing workflows and ensuring projects stay on track from initiation through delivery. You will be a part of a company that continuously keeps its focus on strengthening company culture and where every team member is encouraged to share company’s values:
Integrity - Operate with accountability, responsibility, and always doing the right thing
Communication - Have clear, consistent, and supportive communication
Creativity - Solve problems and create things in a new or better way
Innovation - Constantly explore emerging tech
Craftsmanship - Be in constant pursuit of excellence
Responsibilities
- PROCESS MANAGEMENT & COORDINATION:
- RITUALS & AGILE PROCESS FACILITATION:
- Help manage and track project tickets in Jira or Big Picture by ensuring they are up to date, well-defined, and accurately prioritized, while reviewing, flagging unclear tickets to leads and the producer, and confirming their priority.
- Conduct daily stand-ups, ensuring that they run efficiently and team members communicate blockers, progress, and needs.
- Conduct training sessions for the team on Jira or Big Picture, helping them become proficient in managing their tasks, updating tickets, and tracking progress.
- Ensure the execution of team checklists (Concept and design, Production), technical checklists, and other required processes for smooth project deliveries.
- Generate and maintain weekly reports to track project progress against sprint goals, identify blockers, and update stakeholders.
- Lead blueprinting sessions to clarify scope, requirements, and deliverables before beginning any project phase.
- Ensure that all team members follow initiation and delivery checklists to maintain smooth project transitions and quality outcomes.
- Facilitate and contribute to post-mortem meetings after sprints or significant milestones to evaluate team performance and identify areas for improvement.
- CROSS-TIME ZONE COMMUNICATION:
- SPRINT PLANNING & BACKLOG: MANAGEMENT
- Assist in managing communication across teams in different time zones to ensure that information is shared in a timely manner and that blockers are resolved promptly.
- Coordinate sprint planning sessions, ensuring that the project backlog is groomed, well-prioritized, and aligned with business objectives. Work with the team and producer to ensure that user stories are well-defined and ready for implementation.
- Ensure that meetings are scheduled to accommodate different time zones and keep all team members informed of decisions and updates, including scheduling meetings upon request from the team or producer, identifying attendees, taking notes, and tagging the right people.
- Help the team stay aligned on sprint goals, ensuring that the work is broken down into manageable tasks and is ready to be completed within the sprint.
- ESTIMATES & TIME TRACKING:
- HIGH LEVEL PROJECT UNDERSTANDING & COORDINATION:
- Assist the team in gathering estimates for tasks and user stories during backlog grooming or blueprint sessions to ensure they are identified before sprint planning, and during sprint planning, confirm that the estimates are reasonable and achievable.
- Maintain a high-level understanding of the project’s goals, scope, and timelines to facilitate coordination.
- Ensure that the team is consistently tracking their time in accordance with project requirements and company policies.
- Ensure alignment across teams by communicating project objectives, key milestones, and progress updates to stakeholders.
- Work closely with the team and producer to ensure that any blockers or delays are communicated and managed promptly to minimize impact on timelines.
- Proactively identify risks, delays, or issues that could impact timelines and work to address them efficiently.
Minimum Qualifications
- Experience in project coordination or project management, preferably in an Agile environment.
- Familiarity with Jira or Big Picture for task and backlog management.
- Strong understanding of Agile methodologies (Scrum, Kanban) and the rituals that support project success (stand-ups, sprint planning, retrospectives).
- Excellent communication skills, with the ability to manage coordination across time zones and communicate effectively with cross-functional teams.
- Strong organizational and time-management skills, with an ability to keep track of multiple tasks, deadlines, and dependencies.
- Ability to assist with estimating tasks and tracking progress using time management and reporting tools.
- Ability to work proactively and solve problems as they arise, ensuring smooth project execution.
About bully! entertainment
bully! Entertainment is an international, award-winning creative agency with studios in Baltimore (USA), Chișinău (Moldova), and London (UK). We specialize in crafting extraordinary, immersive experiences that blend the digital and physical worlds, leveraging both emerging technologies and story-driven content. Our clients include Fortune 50 brands spanning entertainment, tech, consumer products, and pharma. Renowned for our world-class production, cutting-edge technology, and down-to-earth approach, we prioritize collaboration, innovation, and fun in everything we do.
To achieve this, we need exceptional individuals: people who radiate creativity, are deeply passionate about their craft, continuously seek innovative solutions, communicate effectively, and, most importantly, understand the power of teamwork and the importance of a supportive, collaborative culture.
Interested in joining the bully! team?
Interested in joining the bully! team?
Send your Resume/CV to [email protected]
Please include “Project Coordinator – CHS” in the subject line. We look forward to connecting with candidates who are adequately equipped to excel in this role.
We look forward to hearing from you and exploring the potential of working together! Good luck!